Every Remittance Advice, Matched and Posted
in Xero & QuickBooks Online
Stop spending hours matching remittances to invoices. AI-powered OCR reads every remittance advice, whatever format it arrives in, and matches payments to the right invoices in Xero or QuickBooks Online automatically, even when one remittance covers hundreds of invoices.
30-min call. No commitment, no pressure.
From remittance to posted
See RemitClear in Action
Remittance document
Remittance_Advice.pdf
142 KB
Xero invoice matching
Waiting for extraction...
Posted to Xero
Payments recorded successfully
Trusted by finance teams across Xero and QuickBooks Online
By the Numbers
Built for Speed and Accuracy
AI-powered matching gets it right the first time
Typical time from upload to matched invoices
One document, hundreds of lines, matched in a single pass
Intelligent OCR reads new remittance formats without configuration
Hours saved, every week
"The adoption of RemitClear across our businesses has automated the previously manual receipt reconciliation process, saving an estimated 12 hours per week..."
Niall Kennedy
Financial Controller, Connect Resources
"In our first six weeks it reconciled over 2,100 invoices for one client alone. It has taken a genuinely painful job off our plate."
Harish Sivakumar
Best Bookkeeping
How It Works
From Inbox to Posted Payment in Three Steps
Capture
Remittances arrive by email forwarding or upload, whatever the format: PDF, Word, Excel, CSV, or the email body itself. Remittance advice OCR extracts invoice numbers, amounts, and references, with no templates to set up.
Match
An AI invoice matching agent reconciles remittance lines against your open invoices in Xero or QuickBooks Online in seconds, even when one payment covers hundreds of invoices.
Review & Reconcile
Confirm matches, resolve exceptions from the same screen, and post payments to Xero or QuickBooks Online with a full audit trail, zero re-keying.
Features
Everything You Need for Cash Application in Xero and QuickBooks Online
Audit Trail
Every remittance creates a full audit trail and automatically attaches the remittance to the matched invoice in Xero or QuickBooks Online.
Remittance Advice OCR
AI-powered OCR extracts invoice numbers, amounts, and references from any remittance format: PDF, Word, Excel, CSV, or the email body itself.
Xero & QuickBooks Integration
Direct two-way sync with Xero and QuickBooks Online. Approve a match and payments post straight to the right invoices. No re-keying.
Email Remittance Capture
Forward remittance advices from any email client. RemitClear captures and extracts them automatically, ready to match and post. No manual download step.
Multi-Invoice Matching
Handles payments that cover hundreds of invoices in a single remittance, and flags anything that doesn't auto-match for quick review.
Two-Factor Authentication
Optional MFA with authenticator apps to keep your account and financial data secure.
In their own words
"We connected RemitClear to QuickBooks in July. Since then it's handled just over 1,500 remittances for us, more than a million dollars of payments, across 526 different payers. We didn't build a template or a rule for a single one of them."
Daniel Lamb
General Manager, SureSafe
"It saves us approximately 10 hours a month and it's more accurate than doing it by hand."
Lisa Murgatroyd
Equinox Kombucha
"In our first month it's reconciled close to 1,300 invoices across eleven payers, saving a significant amount of time and effort."
Tim Kranenburg
Operations & IT Manager, Xpedite Distribution
Pricing
Pricing Built Around Your Volume
One product, fully included, priced on how many remittances you receive and how many invoice lines sit inside them. We build a quote around your real numbers on a short demo.
- Priced on remittances and invoice lines, not per seat
- No setup fees, no lock-in
- One fixed price, 30-day money-back guarantee
- Every customer gets the full product
FAQ
Common Questions
How accurate is the AI matching?
RemitClear achieves a 99% automatic match rate across standard remittance formats. Every match is scored on how closely the amount agrees with the invoice and how cleanly the invoice number resolves. Lower-confidence matches are flagged for your review, and you always have final approval before any payment is posted.
How does the Xero and QuickBooks integration work?
RemitClear connects to Xero or QuickBooks Online via secure OAuth2. It reads your open AR invoices, matches remittance lines against them, and posts payments back. In Xero you can post one batch payment covering many invoices or individual payments per invoice; in QuickBooks Online, RemitClear posts one payment per customer covering all their matched invoices. The original remittance can be automatically attached to each matched invoice for a full audit trail.
What happens if an invoice doesn't match automatically?
Unmatched lines are flagged as exceptions for your review. You can allocate partial amounts, adjust allocations, or mark invoices as already paid, and on Xero you can also search contacts and invoices from the same screen, all without switching between systems.
Can I choose between batch payments and individual payments?
In Xero, yes. You can post one batch payment covering all matched invoices or separate individual payments, depending on how the payment appears on your bank statement. QuickBooks Online works differently: RemitClear posts one payment per customer covering their matched invoices.
Is RemitClear secure? How is my accounting data protected?
Your Xero or QuickBooks connection uses OAuth2, so RemitClear never stores your accounting password. All data is encrypted in transit and at rest. Uploaded remittance files sit in secure storage scoped to your workspace, and optional two-factor authentication protects your account.
How many invoice lines can a single remittance have?
There is no size limit to work around. A single remittance can carry hundreds of invoice lines and RemitClear reads and matches it in one pass, with 600+ line documents handled in under a minute. Where one remittance covers more invoices than Xero's 200-invoice batch payment limit allows, the posting is split into sequential batches automatically. If a few of your payers send very large remittances, bring those to the demo: that is where the manual hours actually are.
How do I get started?
Book a demo and we'll walk you through RemitClear using your own remittances. Every customer gets a 30-day money-back guarantee, so there's no risk to get started. Most teams process their first remittance within 15 minutes of going live.
Get Started
Book a Demo
See how RemitClear can save your team hours every week. We'll walk you through the platform and get you set up.