Stop reconciling NDIS remittances by hand in Xero
NDIS providers lose hours every fortnight reconciling NDIA remittance advices against open invoices in Xero, line by line. RemitClear is built for NDIS remittance reconciliation in Xero, with tested 100% match rates on NDIA, MyIntegra, and Plan Partners formats.
Trusted by NDIS and care providers across Australia
The Problem
NDIA remittances are uniquely painful to reconcile
If you run an NDIS business, you already know this. The NDIA and plan managers send bulk remittance advices covering dozens or hundreds of line items per payment. Each line references a different participant, a different invoice, a different amount. Some remittances run to 200+ invoices in a single document.
Matching those lines against open invoices in Xero is slow, manual, and error-prone. Most providers either do it themselves, line by line, PDF open on one screen, Xero on the other, or pay a bookkeeper thousands of dollars a month to do it for them.
The typical workflow looks like this: download the remittance PDF from the NDIA portal or your plan manager, open it alongside Xero, find each invoice number, confirm the amount, allocate the payment, move to the next line. For a remittance with 200 invoices, that process can take hours. Multiply that by fortnightly payment cycles across multiple plan managers, and you are looking at a significant chunk of your admin week, every week.
This is time that NDIS providers, many of whom are clinicians, not accountants, cannot afford to lose.
The Solution
RemitClear matches your NDIA remittances against Xero invoices automatically
Upload your remittance PDF (or forward it by email) and RemitClear extracts every line item using OCR, matches each one against your open Xero invoices, and posts the payment directly into Xero, with the original remittance document attached for your audit trail.
How it works for NDIS providers:
1. Upload or email your remittance
PDF remittances from NDIA, MyIntegra, Plan Partners, and other plan managers. Drop it into RemitClear or forward the email, both work.
2. Automatic extraction and matching
RemitClear reads every line of the remittance, invoice numbers, participant references, amounts, and matches them against your open Xero invoices. No manual cross-referencing.
3. Review and post to Xero
Matched invoices are presented for review. Approve and RemitClear posts the batch payment directly into Xero, with the source PDF attached as an audit document.
4. Done in seconds, not hours
The entire process takes seconds per remittance. Fortnightly payment cycles that used to consume a day of admin are handled before your first coffee.
Proof
Tested on real NDIS remittance formats
RemitClear has been tested against real-world NDIS remittance advices from multiple plan managers:
100% match rate on tested samples
100% match rate on tested samples
100% match rate on tested samples
These are not synthetic test files. They are real remittances from real NDIS providers, tested during onboarding with actual Xero data.
Built for the NDIS edge cases that break manual reconciliation
200+ line remittances
A single NDIA or plan manager payment run can contain hundreds of participant line items. RemitClear processes the full document in one pass. Where the remittance exceeds Xero's 200-invoice batch payment limit, RemitClear splits it into sequential batches automatically (batch 1 of 3, batch 2 of 3, and so on).
Rejected and reversed claims
A claim the NDIA rejected or cancelled comes back on a later remittance as a negative line, net against that day's payment. RemitClear surfaces those adjustment lines for review instead of misallocating them, so you can credit or reverse the original invoice and still balance the bank line.
Part payments, overpayments and split allocations
The NDIA and plan managers routinely pay less or more than invoiced, or settle one invoice across several remittances. RemitClear allocates partial and split payments against the right invoice and flags the remaining balance, rather than forcing a full match or silently misposting.
Malformed and duplicate references
Plan managers append prefixes and suffixes to invoice numbers, and participant claim IDs repeat across remittances. RemitClear matches on the core invoice reference, in PDF or CSV, so added characters and duplicate IDs do not cause mismatches.
Mixed agency and plan-managed
Most providers receive NDIA direct remittances and plan manager remittances on different cycles, against one Xero ledger. RemitClear handles every payer in a single workspace, so agency-managed and plan-managed claims reconcile the same way.
Exception-first automation
High-confidence matches post automatically. Only the exceptions, unmatched lines, odd amounts, reversals, come back for review. Your team spends its time on the remittances that genuinely need a human, not the ones that do not.
Two deeper write-ups go further on the hardest cases: why mega-batch remittances break Xero reconciliation once they pass 200 invoices, and the full mechanics of processing NDIS remittances in Xero, from claim lines to reversals.
"RemitClear has taken the manual work out of matching our NDIS and Aged care remittances in Xero. It's reconciled nearly 2,000 invoices for us across ~$400k of payments with almost no intervention, and Jacob has been quick to help whenever we've needed it."
Jo Sakr
One Hope Home Care
"I was spending hours every week matching 25+ remittances manually across 100s of invoices. I got RemitClear set up on a call and had 25 remittances processed within 30 mins - it was that easy to get going. For a business like mine where I'd rather be out on the tools than stuck at a desk, it's been a no-brainer."
Jarrad Neck
Mow Bros Gardening
"Before using RemitClear, our reconciliation process as a registered NDIS provider was highly manual and time-intensive. We were spending hours reviewing remittances, cross-checking line items, and identifying discrepancies, particularly with larger remittances. Since implementing RemitClear, what previously took hours is now completed in around 5-10 minutes, even at high volumes. The automation has reduced manual handling, improved accuracy, and given us far greater confidence in our financial reconciliation. Jacob has also been highly responsive, consistently refining and improving the platform to ensure a strong user experience."
Nicholas Kakoliris
CEO, Allora Options
The ROI
The maths is simple
A typical NDIS provider paying a bookkeeper for remittance reconciliation spends A$4,000-5,000 per month on that task alone. One RemitClear customer processing A$600,000-700,000 in monthly NDIS remittances replaced that manual workflow entirely, saving over A$4,000 per month from day one.
Even at lower volumes, the time saving is immediate. If you or your staff spend 4+ hours per week on remittance matching, RemitClear pays for itself in the first week.
Who It Is For
Built for Australian NDIS providers on Xero
RemitClear is purpose-built for NDIS businesses that:
Receive remittance advices from NDIA, MyIntegra, Plan Partners, or other plan managers
Use Xero as their accounting system
Process 20+ remittances per month
Want to stop paying for manual reconciliation or stop doing it themselves
This includes NDIS plan managers, positive behaviour support providers, allied health practices, gardening and home maintenance providers, home care providers, and any other NDIS-registered business that invoices through Xero.
From remittance to posted
See RemitClear in Action
Remittance document
Remittance_Advice.pdf
142 KB
Xero invoice matching
Waiting for extraction...
Posted to Xero
Payments recorded successfully
FAQ
Frequently Asked Questions
Does RemitClear work with NDIA remittance advices?
Yes. RemitClear has been tested against real NDIA remittance advices and achieved a 100% match rate on tested samples. It reads PDF and CSV formats, extracts invoice numbers and amounts, and matches them against your open Xero invoices automatically.
Which plan manager formats does RemitClear support?
RemitClear supports remittance advices from NDIA direct, MyIntegra, Plan Partners, and other Australian plan managers. All tested formats have achieved 100% match rates. If you use a plan manager not listed here, send us a sample remittance and we will test it before your demo, usually same day.
Can RemitClear handle remittances with 200+ invoices?
Yes. RemitClear regularly processes remittances with 200+ line items. Xero has a 200-invoice limit per batch payment, so RemitClear automatically splits large remittances into multiple batches (e.g. batch 1 of 3, batch 2 of 3) and posts them sequentially. The full remittance PDF is attached to each batch for audit purposes.
What if my remittances use different invoice number formats to Xero?
Plan managers and the NDIA often append prefixes or suffixes to invoice numbers that do not appear on the original Xero invoice. RemitClear matches on the core invoice reference automatically, so added characters, prefixes, or suffixes do not cause mismatches.
What happens with rejected or reversed NDIA claims?
Claims the NDIA rejects or cancels often reappear on a later remittance as negative adjustment lines, net against that day's payment. RemitClear surfaces those lines for review rather than silently misallocating them, so you can raise a credit note or reverse the earlier allocation and still balance the bank line.
Can RemitClear handle split payments and partial NDIA payments?
Yes. The NDIA and plan managers regularly pay less than the claimed amount, or settle a single invoice across several remittances. RemitClear allocates partial and split payments against the correct invoice and flags the outstanding balance, instead of forcing a full match.
Does RemitClear work with an NDIS clearing account in Xero?
Yes. Many providers route NDIA bulk payments through a clearing or holding account in Xero before allocating them to participant invoices. RemitClear posts each matched payment to the Xero bank or clearing account you nominate in settings, so that account clears down as invoices are allocated.
How long does it take to set up RemitClear?
Most NDIS providers are set up and processing live remittances within 30 minutes. You connect your Xero account (OAuth, RemitClear never sees your Xero password), configure your invoice settings, and upload your first remittance. One customer had 25 remittances processed within 30 minutes of their onboarding call.
What does RemitClear cost for NDIS providers?
Pricing depends on your volume and number of Xero organisations. Book a 30-minute demo and we will walk through your specific setup and quote based on your actual workflow. There is a 30-day money-back guarantee on all plans, no lock-in.
Related Solutions
Email Remittance Capture
Forward NDIA and plan-manager remittance emails for hands-free extraction and matching.
Healthcare & Aged Care
Remittance reconciliation for aged care, home care and clinical providers beyond NDIS.
Multi-Entity Reconciliation
Reconcile NDIA and plan-manager remittances across multiple Xero organisations from one account.
Xero Remittance Matching
The core engine: any remittance format read, matched to open Xero invoices, and posted in seconds.
Further Reading
Processing NDIS Remittances in Xero
How NDIS payments work, what is on an NDIA remittance, and where the reconciliation pain comes from.
The Xero 200-Invoice Batch Payment Limit
Why mega-batch remittances break Xero reconciliation, and the four realistic ways to handle the cap.
How to Reconcile a Remittance Advice in Xero
A step-by-step walkthrough of reconciling a multi-invoice remittance, and where it breaks at scale.
Stop matching NDIA remittances by hand
Book a 30-minute demo. Bring your worst remittance, we will process it live on the call.
Or email jacob@remitclear.com with 2-3 sample remittances and we will test them before we talk.
Get Started
Book a Demo
See how RemitClear can save your team hours every week. We'll walk you through the platform and get you set up.