Remittance Reconciliation for Healthcare and Aged Care, Automated
Care and health providers receive high-volume, multi-line remittances from funders, agencies, and large payers, often split across two deposits and several entities. RemitClear reads every line, handles part-payments and split deposits, and posts each payment to the right entity in Xero or QuickBooks Online with a full audit trail.
Trusted by finance teams across Xero and QuickBooks Online
The Problem
Care Remittances Eat Your Finance Team's Week
Healthcare, aged care, and home care providers live on high-volume, multi-line remittances. A single funder or agency payment run can cover dozens or hundreds of lines, each a different client, a different invoice, a different amount. The money often lands split across two bank deposits, and the remittance arrives separately from the payment.
Reconciling one of those by hand can take half an hour: open the remittance on one screen and your ledger on the other, find each invoice, confirm the amount, allocate the payment, then start again on the next line. Multiply that across regular payment cycles, several funders, and more than one trading entity, and it becomes a recurring drain on your week.
The deeper cost is who does it. In care businesses the people doing this reconciliation are usually skilled finance staff, the same people you want on cash flow, funding queries, and reporting, not on line-by-line data entry. Every hour spent matching remittances by hand is an hour pulled off higher-value work.
The Solution
Every Care Remittance, Matched and Posted Automatically
RemitClear turns a half-hour-per-remittance manual chore into one automated workflow. Connect each entity once, then let remittances capture, match, and post themselves to the right entity.
Connect Each Entity's Ledger
Link every trading entity's Xero organisation or QuickBooks company to one RemitClear account through secure OAuth. Each org keeps its own open invoices, prefixes, and default bank account, and you switch between them from a single login. Set each one up once.
Capture by Email or Upload
Forward remittances by email, or set an inbox rule to do it automatically, and RemitClear picks up attachments and email-body remittances without anyone logging in. You can still drag and drop a file for a one-off whenever you need to.
Extract Every Line, Handle the Hard Cases
AI extraction reads every line of the remittance, including part-payments and split deposits, and matches each one against your open invoices on exact, partial, and prefix-based references. High-confidence lines auto-match at 100% confidence, so your team reviews only the exceptions.
Post to the Right Entity, With an Audit Trail
Approved payments post into the correct entity, as batch or separate payments in Xero and one payment per customer in QuickBooks, with the original remittance kept on file for audit. Routing to the right entity is handled for you, so a multi-entity care group reconciles without the usual cleanup.
Proof
Built for the Volume and Complexity Care Payers Send
Aged care, home care and NDIS providers run their remittances through RemitClear every week, across Australia and the UK. Long multi-line funder documents, part-paid and split-deposit lines, and posting to the right entity are the daily workload here, not the edge case.
line remittance matched in seconds
confidence threshold for auto-match
entity ready, one login
split around Xero's 200-invoice batch cap
High-volume payment runs
A single funder or agency run can carry hundreds of client lines. RemitClear reads the whole document in one pass. Where a remittance exceeds Xero's 200-invoice batch payment limit, it is split into sequential batches automatically rather than forced into one.
Split deposits and part-payments
Care payers often split one remittance across two deposits, or pay less than invoiced. RemitClear matches every line and lets you allocate across the deposits that arrive, flagging any outstanding balance instead of leaving a part-matched line behind.
Any payer format, no templates
Funders, agencies, and corporate clients all send different layouts. RemitClear reads PDF, Excel, CSV, and email-body remittances without a per-payer template, so a new payer does not mean a new setup.
Exception-first, full audit trail
High-confidence matches are ready to post, and only the exceptions come back for review. Every remittance is tracked from capture to posting, with the original document retained as a verifiable audit trail.
"The biggest benefit has been removing the manual work involved in reconciling remittances against Xero invoices. As an in-home care services business, we process a high volume of invoices, and matching payments used to take a significant amount of administration time. RemitClear automatically matches remittance information to the relevant Xero invoices and posts the results through, which has made the process far quicker and more reliable. It has already handled nearly 2,000 invoices for us in two months, with very little input required from our team."
Shawn Bone
Rose Life Care
"RemitClear has bridged what was previously a manually processed gap in our AR workflow. The OCR is quick and accurate (more so than you could expect from any person), and having source documents pushed through to Xero creates a verifiable audit trail for all receipts."
Jon Shepherd
Peritas Consulting
If you reconcile NDIS remittances, our dedicated NDIS remittance matching page goes deeper on NDIA, MyIntegra, and Plan Partners formats, including rejected claims and prefixed invoice numbers, with tested 100% match rates on those samples.
Who It Is For
Built for Care and Health Providers on Xero and QuickBooks
RemitClear serves aged care, home care, disability and community care, allied health and therapy, and medical and clinical services in the United States, Canada, the United Kingdom, and Australia.
Aged care & home care
Residential, in-home, and community aged care providers reconciling regular funder and agency payment runs across one or several entities.
Disability & community care
Disability support and community care providers matching high-volume, multi-line remittances against open invoices, line by line.
Allied health & therapy
Allied health, therapy, and clinical practices where the people reconciling remittances are the ones you would rather have on patient-facing and higher-value work.
Medical & clinical services
Medical and clinical services groups receiving remittances from multiple payers and corporate clients, routed to the right trading entity automatically.
NDIS provider? See our dedicated NDIS remittance matching page, built around NDIA, MyIntegra, and Plan Partners formats.
From remittance to posted
See RemitClear in Action
Remittance document
Remittance_Advice.pdf
142 KB
Xero invoice matching
Waiting for extraction...
Posted to Xero
Payments recorded successfully
FAQ
Frequently Asked Questions
Which healthcare and care payers can RemitClear read?
RemitClear reads remittances from funders, agencies, and large payers in any layout, in PDF, Excel, CSV, and email-body formats. There is no per-payer template to configure: the extraction reads each line of a remittance whatever the format, so funders, plan managers, agencies, and corporate clients all reconcile the same way. Send us a couple of sample remittances and we will test them against your formats before your demo.
Do you handle NDIS remittances specifically?
Yes, and the NDIS workflow has its own dedicated page because NDIA, MyIntegra, and Plan Partners remittances carry edge cases like rejected claims and prefixed invoice numbers. If you are an NDIS provider, see our NDIS remittance matching page for the detail. If you run a broader healthcare, aged care, or home care operation, this page covers the wider mix of funders, agencies, and payers you reconcile.
Can it cope with a single payment split across two deposits?
Yes. Care and health payers often pay one remittance across two bank deposits, or send the remittance separately from the money. RemitClear reads the full remittance, matches every line, and lets you allocate across the deposits that arrive, so the bank lines reconcile cleanly rather than leaving a part-matched balance behind.
Does it handle part-payments and adjustments?
Yes. Funders and agencies regularly pay less than invoiced, settle one invoice across several remittances, or net an adjustment against a payment run. RemitClear allocates part and split payments against the right invoice and flags the outstanding balance for review, instead of forcing a full match or silently misposting.
We run several care entities. Does each one stay separate?
Yes. Connect each entity's Xero organisation or QuickBooks company to one RemitClear account and move between them from a single login. Each org keeps its own open invoices, invoice prefixes, default bank account, and remittance history, and a matched payment posts to the correct entity automatically. Routing to the right org is handled for you, which removes the largest source of multi-entity cleanup.
Will it handle our largest, highest-volume payer?
Yes. RemitClear has extracted and matched remittances of 500+ lines in under a minute. Where a single remittance exceeds Xero's 200-invoice batch payment limit, it is split into sequential batches automatically, so a high-volume funder or agency reconciles cleanly without you breaking the document up by hand.
Related Solutions
NDIS Remittance Matching
The dedicated workflow for NDIA, MyIntegra, and Plan Partners remittances, with 100% match rates on the samples we tested.
Multi-Entity Reconciliation
Run every care entity through one account: matched, routed, and posted to the right Xero org.
Cash Application Software
End-to-end cash application: read any remittance, match every invoice, and post the payment to your ledger.
See it run on your own care remittances
Book a demo and we will run RemitClear on your real remittances, matched to your live invoices. Bring your longest multi-line funder remittance and a couple with part-payments or split deposits, and we will process them live on the call.
Or email demos@remitclear.com with 2-3 sample remittances and we will test them against your formats before we talk.
Get Started
Book a Demo
See how RemitClear can save your team hours every week. We'll walk you through the platform and get you set up.