Remittance Processing Software Built for Xero & QuickBooks
RemitClear automates every step of remittance advice processing, from extraction to payment posting in your ledger. Purpose-built for accounts receivable teams using Xero, QuickBooks Online or Sage Accounting.
Trusted by finance teams across Xero and QuickBooks Online
On standard remittance formats, with review for the rest
From upload to matched invoices in seconds
Matched from a single remittance document, in one pass
Eliminate re-keying with automated extraction and posting
Features
Everything You Need for Accounts Receivable Automation
From remittance extraction to payment posting in your ledger, RemitClear handles every step for Xero and QuickBooks Online.
AI-Powered OCR Extraction
RemitClear uses advanced AI-powered OCR to read and extract invoice numbers, amounts, payer details, payment dates, and references from any remittance format: PDFs (structured tables, freeform text, or scanned images), Word documents (.docx), Excel spreadsheets (.xlsx/.xls), CSV and TSV exports, and plain-text email bodies. Whatever format your clients send, our extraction engine handles it automatically. No templates to configure, no manual data entry required.
Automatic Invoice Matching
Once invoice numbers are extracted, RemitClear matches them against your open accounts receivable invoices in Xero or QuickBooks Online instantly. Our intelligent matching algorithm handles exact matches, partial matches, and prefix-based matching, even when invoice numbers differ slightly between your system and the remittance. And when a payer quotes their own reference, a PO number, or a supplier ref instead of your invoice number, a fallback cascade matches on those too, with the evidence shown for review. The result is a 99% automatic match rate on standard remittance formats, eliminating hours of manual reconciliation.
Automatic Posting
Switch on automatic posting and every match at 100% confidence posts straight to Xero or QuickBooks Online, using your default bank account and payment method, with the original remittance attached. 100% means every line matched on its own invoice number, the total agrees to the cent and every invoice settles exactly. Anything short of that, an unmatched line, a part payment, a deduction or a possible duplicate, waits on the review screen for a decision. It's off until you turn it on, so you can watch the matches for as long as you like first.
Direct Xero & QuickBooks Integration
RemitClear connects directly to your Xero organisation or your QuickBooks Online company via secure OAuth2 authentication. It reads your open AR invoices, posts matched payments back, and can attach the original remittance to the payment and to each matched invoice for a complete audit trail. On Xero you choose a single batch payment or individual payments per invoice; on QuickBooks Online one payment covers every invoice that customer is paying. All payment data flows back in real time. No CSV exports, no manual re-keying.
Email Forwarding
Set up a dedicated email address and forward remittance advices directly from your inbox. RemitClear automatically processes PDF, Word, Excel, CSV, and TSV attachments, and reads remittances typed straight into the email body when there is no attachment, including long tables pasted into the email. Invoices are matched as soon as the email lands, and with automatic posting on, exact matches post without anyone logging in.
Full Audit Trail
Every remittance processed through RemitClear is tracked from upload to posting. The original document is stored securely, OCR results are logged, match decisions are recorded, and the final payment posting is linked back to your ledger. Optionally, the original remittance is automatically attached to the payment and to each matched invoice in Xero or QuickBooks Online, giving your auditors and finance team full traceability.
Exception Handling & Manual Search
Whatever a remittance line needs resolving, RemitClear puts the search interface right in the workflow. Search by contact name or invoice number across your Xero organisation. Allocate payments manually, adjust amounts, and resolve exceptions, all within the same workflow. No switching between tabs or systems.
Batch Upload & Processing
Drag and drop multiple remittance files at once and RemitClear processes them all in parallel. Each remittance is independently extracted, matched, and queued for review. Ideal for end-of-month processing when dozens of remittance advices arrive at once.
Duplicate Detection
RemitClear automatically detects duplicate uploads using file hashing and filename matching within a 30-day window. If your team accidentally uploads a remittance that's already been processed, you'll be alerted before any double-posting can occur.
Two-Factor Authentication
RemitClear supports optional two-factor authentication using TOTP authenticator apps like Google Authenticator, Authy, or 1Password. Once enabled, users verify their identity with a one-time code at each login, protecting your account and financial data even if a password is compromised. MFA is available to all users at no extra cost.
"RemitClear has bridged what was previously a manually processed gap in our AR workflow. The OCR is quick and accurate (more so than you could expect from any person), and having source documents pushed through to Xero creates a verifiable audit trail for all receipts."
Jon Shepherd
Peritas Consulting
"RemitClear has saved us significant time in our accounts receivable process. What used to take hours of manual matching is now handled automatically. The Xero integration is seamless."
Jeena Varughese
Move Technologies
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We can use example remittances, or yours if you'd like.