Remittance Reconciliation Across Every Xero Entity, Automated
If you run multiple Xero organisations, in labour hire, construction, NDIS, or a bookkeeping practice, RemitClear matches every remittance against open invoices and posts it to the right entity automatically. No more reconciling eight orgs by hand.
Trusted by finance teams in Australia and the UK
The Problem
With Every Entity, the Matching Compounds
When you operate several trading entities, remittance matching does not just repeat, it compounds. Every entity has its own Xero organisation, its own open invoices, and its own pile of remittance PDFs to cross-reference by hand. You switch tenancy, read a remittance, search for each invoice, allocate the payment, then start again in the next org.
Most multi-entity finance teams either drown in it at month-end or pay an offshore team to grind through it manually. Both cost you time, accuracy, and capacity, and the tenancy-switching tax is pure overhead: the matching is the same in every org, but routing a payment to the wrong entity is the single largest source of cleanup work.
Labour hire, civil and mining contractors, NDIS providers, and bookkeeping practices feel this most. High volume, multiple Xero orgs, and a clear cost to doing it by hand. That is exactly the shape RemitClear is built for.
The Solution
One Account, Every Entity Reconciled
RemitClear turns a per-entity manual chore into one automated workflow. Connect your organisations once, and let remittances route, match, and post themselves to the right entity.
Connect Every Entity to One Account
Link each of your Xero organisations to a single RemitClear account through Xero's secure OAuth. Switch between entities from one login, with each org keeping its own invoices, prefixes, and default bank account. Set each one up once.
Capture by Email Forwarding
At three or more entities, email forwarding is the workflow that scales. Forward remittances, or set an inbox rule to do it automatically, and RemitClear picks up attachments and email-body remittances without anyone logging in to upload.
Auto-Match, Review Only Exceptions
AI extraction reads every line, and matching handles exact, partial, and prefix-based references, including part payments and deductions. High-confidence matches can post automatically, so your team reviews only the exceptions rather than every remittance.
Post to the Right Entity, With an Audit Trail
Approved payments post into the correct Xero organisation as batch or separate payments, with the original remittance attached for audit. Routing to the right entity is handled for you, which removes the biggest source of multi-org cleanup.
Proof
What Multi-Entity Automation Looks Like in Practice
A multi-state labour hire group runs eight trading entities through a single RemitClear account, after years of manual receipt reconciliation.
Xero entities, one account
to match a 500+ line remittance
saved every week
to onboard all entities
"The adoption of RemitClear across our businesses has automated the previously manual receipt reconciliation process, saving an estimated 12 hours per week and unlocking capacity for our back-end finance team to take on higher value and more personally fulfilling roles within our team. RemitClear's interface is user friendly and integrates seamlessly with our accounting software system. The time from initial consulting to onboarding took less than a week and Jacob was available to assist throughout the process. RemitClear is a perfect example of AI in finance providing an all-round better solution than traditional methods."
Their largest payer sends a single remittance of more than 500 lines. RemitClear extracts and matches the whole document in seconds, splitting it across sequential batches to stay within Xero's 200-invoice batch limit. The previous status quo was an offshore team processing the same work by hand.
"RemitClear has bridged what was previously a manually processed gap in our AR workflow. The OCR is quick and accurate (more so than you could expect from any person), and having source documents pushed through to Xero creates a verifiable audit trail for all receipts."
Built for Multi-Entity Finance Teams
Labour hire & construction
Multi-state staffing, recruitment, civil and mining contractors with high volume across several entities and a clear ROI against offshore manual processing.
NDIS providers & plan managers
NDIA, MyIntegra, and Plan Partners remittances are uniquely complex and high-volume. Reconcile them line by line across one org or several.
Bookkeeping practices
One setup, every client benefits. The same automation runs across every client's Xero organisation from a single account, with data kept separate per client.
Security
Every Entity, Kept Separate and Secure
Connecting several organisations should not mean loosening control. RemitClear keeps each entity isolated and connects to Xero without ever handling a password.
Xero OAuth, no passwords
Each organisation connects through Xero's official OAuth. RemitClear never sees or stores your Xero password.
Per-entity data isolation
Every entity's remittances and data are isolated within your workspace, so one client or org is never visible to another.
Encrypted in transit and at rest
All data is encrypted on the wire and in storage, and the original remittance is retained as an audit trail.
2FA and team permissions
Optional two-factor authentication and per-user permissions keep access controlled across a multi-entity finance team.
Product Demo
See RemitClear in Action
Remittance document
Remittance_April_2025.pdf
142 KB
Xero invoice matching
Waiting for extraction...
Posted to Xero
Payments recorded successfully
FAQ
Frequently Asked Questions
How does RemitClear handle multiple Xero organisations?
Connect every entity to one RemitClear account and move between them from a single login. Each organisation keeps its own open invoices, invoice prefixes, default bank account, and remittance history, and matched payments post to the correct entity. There is no separate tool to log into per entity.
Is each entity's data kept separate and secure?
Yes. Every Xero organisation connects through Xero's OAuth, so RemitClear never sees or stores a Xero password, and each entity's data is isolated within your workspace. Data is encrypted in transit and at rest, and you can add optional two-factor authentication and per-user permissions for your team.
How long does it take to onboard several entities?
Entities are connected one at a time, and each needs only a default bank account and your invoice prefixes to set up. One multi-state customer connected all eight entities and went live in a single day. You can also roll out one organisation at a time if you prefer to bed each one in before adding the next.
Should we upload remittances or forward them by email?
At three or more entities, email forwarding is the workflow we recommend. Set up a forwarding rule per inbox and remittances are captured and matched automatically, which scales better than manual upload as volume grows. You can still drag and drop files for one-off uploads whenever you need to.
Will it cope with our largest, messiest payer?
Yes. RemitClear has extracted and matched remittances of 500+ lines in around 40 seconds. Where a single remittance exceeds Xero's 200-invoice batch payment limit, it is split into sequential batches automatically, so high-volume payers reconcile cleanly across your entities.
Does this work for bookkeeping practices managing client entities?
Yes, and practices tend to get the biggest gain: one setup, every client benefits. The same remittance matching runs across every client's Xero organisation from a single account, with each client's data kept separate, so the time saving compounds across your whole client base.
Related Solutions
NDIS Remittance Matching
Reconcile bulk NDIA and plan-manager remittances across one or more Xero orgs.
Construction & Engineering
Progress claims, retentions, and variations across multi-entity contractors.
Multi-Invoice Payment Matching
Apply one payment across dozens or hundreds of invoices in a single step.
Further Reading
See it run across your entities
Book a demo and we will run RemitClear on your own remittances, across your real Xero entities. Bring your longest multi-line remittance and a couple with retentions or part payments, and we will process them live on the call.
Or email jacob@remitclear.com with 2-3 sample remittances across your entities and we will test them before we talk.