If you run multiple Xero organisations, QuickBooks Online companies or Intuit Enterprise Suite entities, in labour hire, construction, NDIS, or a bookkeeping practice, RemitClear matches every remittance against open invoices and posts it to the right entity automatically. Reduce manual reconciliation across your organisations.
Trusted by finance teams across Xero and QuickBooks Online
The Problem
When you operate several trading entities, remittance matching does not just repeat, it compounds. Every entity has its own ledger organisation, its own open invoices, and its own pile of remittance PDFs to cross-reference by hand. You switch tenancy, read a remittance, search for each invoice, allocate the payment, then start again in the next org.
Most multi-entity finance teams either drown in it at month-end or pay an offshore team to grind through it manually. Both cost you time, accuracy, and capacity, and the tenancy-switching tax is pure overhead: the matching is the same in every org, but routing a payment to the wrong entity is the single largest source of cleanup work.
Labour hire and staffing firms, civil and mining contractors, NDIS providers, and bookkeeping practices feel this most. High volume, multiple organisations, and a clear cost to doing it by hand. That is exactly the shape RemitClear is built for.
The Solution
RemitClear turns a per-entity manual chore into one automated workflow. Connect your organisations once, and let remittances route, match, and post themselves to the right entity.
Link each of your Xero organisations, QuickBooks Online companies or Intuit Enterprise Suite entities to a single RemitClear account through secure OAuth. Switch between entities from one login, with each org keeping its own invoices, prefixes, and default bank account. Set each one up once.
At three or more entities, email forwarding is the workflow that scales. Forward remittances, or set an inbox rule to do it automatically, and RemitClear picks up attachments and email-body remittances without anyone logging in to upload.
AI extraction reads every line, and matching handles exact, partial, and prefix-based references, with a fallback to the payer's own reference or PO number, including part payments and deductions. High-confidence matches can post automatically, so your team reviews only the exceptions rather than every remittance.
Approved payments post into the correct entity, as batch or separate payments in Xero and one payment per customer in QuickBooks, with the original remittance attached for audit. Routing to the right entity is handled for you, which removes the biggest source of multi-org cleanup.
Customer story
Connect Resources' finance team used to reconcile receipts by hand across its businesses. RemitClear now handles that work, saving an estimated 12 hours a week and giving the team more time for work they find rewarding. They rolled out across eight entities in less than a week, with help throughout and an interface that works with their existing accounting software.
Read the Connect Resources storyMulti-state staffing, recruitment, civil and mining contractors with high volume across several entities and a clear ROI against offshore manual processing.
Remittances from dozens of plan managers, each in its own layout, plus the NDIA, are uniquely complex and high-volume. Reconcile them line by line across one org or several.
One setup, every client benefits. The same automation runs across every client's organisation from a single account, with data kept separate per client.
Security
Connecting several organisations should not mean loosening control. RemitClear keeps each entity isolated and connects to each ledger without ever handling a password.
Each organisation connects through Xero's or QuickBooks' official OAuth. RemitClear never sees or stores your ledger password.
Every entity's remittances and data are isolated within your workspace, so one client or org is never visible to another.
All data is encrypted on the wire and in storage, and the original remittance is retained as an audit trail.
Optional two-factor authentication and per-user permissions keep access controlled across a multi-entity finance team.
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From remittance to posted
RemitClear reads each invoice line on a remittance advice, matches it to the open invoice in Xero or QuickBooks Online, and posts the payment once you approve it.
Remittance advice
Open invoices
FAQ
Connect every entity to one RemitClear account and move between them from a single login. Each organisation keeps its own open invoices, invoice prefixes, default bank account, and remittance history, and matched payments post to the correct entity. There is no separate tool to log into per entity.
Yes. Every organisation connects through the ledger's own OAuth, so RemitClear never sees or stores a password, and each entity's data is isolated within your workspace. Data is encrypted in transit and at rest, and you can add optional two-factor authentication and per-user permissions for your team.
Entities are connected one at a time, and each needs only a default bank account and your invoice prefixes to set up. You can also roll out one organisation at a time if you prefer to bed each one in before adding the next.
At three or more entities, email forwarding is the workflow we recommend. Set up a forwarding rule per inbox and remittances are captured and matched automatically, which scales better than manual upload as volume grows. You can still drag and drop files for one-off uploads whenever you need to.
Yes. RemitClear has extracted and matched remittances of 600+ lines in under a minute. Where a single remittance exceeds Xero's 200-invoice batch payment limit, it is split into sequential batches automatically, so high-volume payers reconcile cleanly across your entities.
Yes. Intuit Enterprise Suite runs on the QuickBooks Online platform, so each entity connects to RemitClear the same way a QuickBooks Online company does, all under one login. Each entity has its own forwarding address and its own open invoices, and every payment is applied in the entity that holds the invoices it pays.
Yes, and practices tend to get the biggest gain: one setup, every client benefits. The same remittance matching runs across every client's organisation from a single account, with each client's data kept separate, so the time saving compounds across your whole client base.
Related Solutions
Cash application across every Intuit Enterprise Suite entity, from one login.
Match remittances across your whole client base from one account.
High-volume, multi-entity remittance reconciliation for staffing firms.
Reconcile plan manager and NDIA remittances across one or more Xero orgs.
Progress claims, retentions, and variations across multi-entity contractors.
Apply one payment across dozens or hundreds of invoices in a single step.
Further Reading
See how RemitClear matches remittances across multiple entities. We can use examples, or your own documents if you'd like.
Or email sales@remitclear.com with a sample, if you'd like.
Get Started
We can use example remittances, or yours if you'd like.
