Automated Cash Application Software
Stop matching incoming payments to invoices by hand. RemitClear reads every remittance, matches each invoice, and posts the payment straight into your accounting ledger. Live for Xero today, with QuickBooks Online in private beta.
Trusted by finance teams in Australia and the UK
The Problem
Cash Application Is Still a Manual Job
Cash application is the work of matching incoming customer payments to the right open invoices. For most finance teams it is still done by hand. A payment lands in the bank, someone finds the matching remittance advice, reads the invoice numbers, searches the accounting system one invoice at a time, checks the amounts, and allocates the payment. Then they do it again for the next payment, and the next.
The cost is not just the hours. While payments sit unapplied, your aged receivables are wrong, your cash position is unclear, and collections chase invoices that are already paid. The work gets harder exactly when a payment covers many invoices, or arrives with deductions, credit notes, and short payments that have to be untangled line by line.
Enterprise cash application platforms solve this for large ERPs, but they are built for SAP and Oracle, not for the cloud ledgers most businesses actually run. If you are on Xero or QuickBooks Online, you have been left with manual matching, brittle spreadsheets, or an offshore team doing the work by hand. We break that last option down in our look at offshore AR teams versus automation.
The Solution
Cash Application Automation, End to End
RemitClear automates the full cash application workflow, from the moment a remittance arrives to the payment posting in your ledger. It does not need an ERP, a template library, or a data project to get started.
Capture and Extract
Upload a remittance or forward it by email. AI-powered OCR reads the payer, payment date, total, and every invoice line, in PDFs, Word, Excel, CSV and TSV exports, scanned documents, and email body text. No templates, no manual data entry.
Match Against Your Open Invoices
Each extracted invoice number is matched against your open receivables, handling exact, partial, and prefix-based references. A single payment is applied across every invoice it covers, including part payments, overpayments, and credit deductions.
Review Only the Exceptions
High-confidence matches are ready to post. Only the exceptions, an unmatched number, an odd amount, a deduction, come back for review, where you can search by customer, invoice, or amount and resolve them without leaving the workflow.
Post Straight to Your Ledger
Approved payments post directly into Xero or QuickBooks Online, as one payment across many invoices or as separate payments. References are formatted for bank-feed matching and the original remittance is kept as an audit trail.
Works With Your Ledger
One Engine, More Than One Ledger
RemitClear connects directly to your accounting system and posts payments natively. The same extraction and matching engine runs underneath, so you get the same automation whichever ledger you are on.
Xero, live today
The Xero integration is in daily production use across Australia and the UK. Connect via OAuth, post batch or separate payments, and attach the original remittance to each invoice for audit. See Xero remittance matching.
QuickBooks Online, private beta
The QuickBooks Online integration is in private beta, with the first customers onboarding in the US. It reads your open invoices and posts Receive Payment transactions for you. Request QuickBooks beta access.
What Automated Cash Application Changes
Hours Back Every Week
Payments are matched and posted in minutes, not days. Finance teams move from data entry to managing the exceptions that actually need a person.
Receivables You Can Trust
When payments are applied promptly, your aged receivables and cash position reflect reality, and collections stop chasing paid invoices.
Scales With Volume
Whether a payment covers five invoices or five hundred, RemitClear reads the whole remittance in one pass and applies it across every line.
A Complete Audit Trail
Every remittance is tracked from capture to posting, with the original document kept on file and optionally attached to each invoice in your ledger.
Product Demo
See RemitClear in Action
Remittance document
Remittance_April_2025.pdf
142 KB
Xero invoice matching
Waiting for extraction...
Posted to Xero
Payments recorded successfully
FAQ
Frequently Asked Questions
What is automated cash application software?
Automated cash application software reads the remittance advice that arrives with a customer payment, extracts the invoice numbers and amounts, matches them to your open invoices, and posts the payment for you. It removes the manual step of reading a remittance, searching your accounting system invoice by invoice, verifying amounts, and allocating the payment by hand. RemitClear does this in seconds per remittance, in any document format, and posts the result straight into your ledger.
Which accounting systems does RemitClear work with?
RemitClear connects directly to your accounting ledger, so there is no ERP or middleware to deploy. The Xero integration is live and in daily production use across Australia and the UK. A QuickBooks Online integration is in private beta now, with the first customers being onboarded in the United States. The same extraction and matching engine powers both, so the experience is consistent whichever ledger you run.
Do I need an ERP or an enterprise platform like HighRadius or Billtrust?
No. Enterprise cash application platforms are built for SAP, Oracle, and large ERP systems, with long implementations and lock-in contracts. RemitClear is built for businesses running cloud ledgers like Xero and QuickBooks Online. You connect your organisation in minutes, with no IT project, no integration build, and no middleware.
Can it apply one payment across multiple invoices?
Yes. A single customer payment often covers dozens or hundreds of invoices, sometimes with deductions, credit notes, or short payments mixed in. RemitClear reads every line of the remittance, matches each one against your open invoices, and applies the payment across all the matched invoices in one step, flagging anything that does not reconcile cleanly for review.
How accurate is the matching?
RemitClear matches on exact, partial, and prefix-based invoice references, achieving a high automatic match rate on standard remittance formats. It scores each match on amount accuracy and invoice number quality, and anything it is unsure about is flagged for your review. Nothing posts to your ledger until you approve it, so you stay in control of every allocation.
What remittance formats can it read?
PDFs (structured tables, freeform text, and scanned documents), Word documents, Excel spreadsheets, CSV and TSV exports, and plain-text email bodies. There are no templates to configure and no per-payer setup: the AI reads any layout from any customer, so you do not maintain a library of formats as your customer base grows.
Related Solutions
See cash application automated on your own remittances
Book a demo and we will run RemitClear against your real remittances, matched to your live invoices, whatever ledger you run.