Labour hire, staffing and recruitment firms get paid on account, in volume, on the payer's schedule: runs every two weeks or every month covering hundreds of invoices per remittance. RemitClear reads every line, matches it against your open Xero or QuickBooks Online invoices, and posts it to the right entity automatically.
Trusted by finance teams across Xero and QuickBooks Online
The Problem
Labour hire, staffing, and recruitment firms rarely get paid invoice by invoice. Your largest clients pay on account, in bulk, on their own run every two weeks or every month. One remittance can cover hundreds of placements across dozens of sites, and it lands the same day every period whether your finance team is ready for it or not.
Reconciling it by hand is slow and unforgiving. Someone opens a long, multi-page remittance, reads each invoice number, searches the ledger one line at a time, checks the amount, handles any part-payment or retention that does not match cleanly, and allocates the payment. Then they do it again next period. Many high-volume firms simply pay an offshore team to grind through it, which costs time, accuracy, and capacity all at once.
It compounds when you run several trading entities. Staffing groups often split by state or division, each with its own Xero organisation or QuickBooks company, so the same manual matching repeats across every org, and routing a payment to the wrong entity becomes the single largest source of cleanup. That is exactly the shape RemitClear is built for.
The Solution
RemitClear turns a per-entity, per-period manual chore into one automated workflow. Connect your organisations once, forward your remittances, and let them match and post themselves to the right entity.
Link each of your Xero organisations or QuickBooks companies to a single RemitClear account through secure OAuth. Switch between entities from one login, with each org keeping its own invoices, prefixes, and default bank account.
At scale, email forwarding is the workflow that holds up. Forward each payer's remittance, or set an inbox rule to do it automatically, and RemitClear picks up attachments and email-body remittances every pay run without anyone logging in to upload.
AI extraction reads long, multi-line remittances end to end: every invoice number, amount, and reference, including part-payments and retentions. There are no templates to maintain and no per-payer setup as your client base grows.
Matches at 100% confidence can post automatically into the correct entity, as batch or separate payments in Xero and one payment per customer in QuickBooks, with the original remittance PDF attached for audit. Your team reviews only the exceptions, and routing to the right entity is handled for you.
Running several ledger organisations by state or division is the norm in this industry, so it has its own deep dive. See multi-entity remittance reconciliation for how one account routes every payment to the right entity.
Customer story
Connect Resources' finance team used to reconcile receipts by hand across its businesses. RemitClear now handles that work, saving an estimated 12 hours a week and giving the team more time for work they find rewarding. They rolled out across eight entities in less than a week, with help throughout and an interface that works with their existing accounting software.
Read the Connect Resources storyMulti-state on-hire and blue-collar staffing firms paid on account in bulk, often across several entities by state or division.
Permanent and contract agencies whose largest clients pay hundreds of placements on a single remittance every two weeks or every month.
Finance functions leaning on an offshore team to reconcile by hand, looking to automate the matching and review only the exceptions.
If your largest payers send long pay runs covering hundreds of invoices, and your finance team or an offshore team is matching them line by line across one or more organisations, RemitClear eliminates that workflow.
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From remittance to posted
RemitClear reads each invoice line on a remittance advice, matches it to the open invoice in Xero or QuickBooks Online, and posts the payment once you approve it.
Remittance advice
Open invoices
FAQ
Yes. High-volume payers send single remittances covering hundreds of placements at once. RemitClear extracts and matches a 600+ line remittance in under a minute, then applies it across your open invoices in one pass. Where a single remittance exceeds Xero's 200-invoice batch payment limit, it is split into sequential batches automatically, so even your largest run reconciles cleanly.
Yes, and this is exactly what RemitClear is built for. Connect every trading entity to one account and move between them from a single login. Each organisation keeps its own open invoices, invoice prefixes, default bank account, and remittance history, and matched payments post to the correct entity.
At scale, email forwarding is the workflow we recommend. Set a forwarding rule per inbox and remittances are captured and matched automatically as they arrive, which holds up far better than manual upload when pay runs arrive every two weeks and every month. You can still drag and drop files for one-off uploads whenever you need to.
Yes. Recruitment and labour hire remittances often mix full placements with part-payments, deductions, and retentions on the same document. RemitClear reads every line individually, matches each against your open invoices, and flags any variance for review rather than silently misposting, so part-paid and retained lines are handled the same way a person would.
Yes. RemitClear automates that work end to end: capture, extraction, matching, and posting, with only the exceptions coming back for review. We compare the two approaches in our look at offshore AR teams versus automation, linked below.
Related Solutions
Run several Xero organisations by state or division from one account, posted to the right entity.
Progress claims, retentions, and variations across multi-page head contractor remittances.
End-to-end cash application: read any remittance, match every invoice, post the payment.
Further Reading
See how RemitClear matches labour hire remittances across invoices and entities. We can use examples, or your documents if you'd like.
Or email sales@remitclear.com your longest remittance and we will show you it matched in seconds before we talk.
Get Started
We can use example remittances, or yours if you'd like.
