Automated Cash Application for Xero
Cash application shouldn't take hours. RemitClear automates the entire workflow, from remittance capture to Xero payment posting, so your accounts receivable team can focus on what matters.
Trusted by finance teams in Australia and the UK
The Problem
Manual Cash Application Is Your AR Bottleneck
Cash application (matching incoming payments to the right invoices) is one of the most time-consuming tasks in accounts receivable. For every payment that arrives in your bank, someone on your team has to find the corresponding remittance advice, read the invoice numbers, search for them in Xero, verify the amounts, and allocate the payment. Manually. Every time.
This manual process creates a lag between money arriving in the bank and invoices being marked as paid in Xero. Your aging reports are outdated. Cash flow visibility is delayed. Your team spends hours on repetitive data entry instead of managing exceptions, chasing overdue invoices, or focusing on higher-value work.
Enterprise cash application tools exist, but they're built for SAP, Oracle, and large ERP systems, not Xero. If your business runs on Xero, you've been stuck with manual processes, awkward workarounds, or an offshore bookkeeping team doing the work by hand. We compare that last option directly in our breakdown of offshore AR teams versus Xero automation.
The Solution
Cash Application Automation Built for Xero
RemitClear is purpose-built for Xero-using businesses that need to automate cash application without deploying an enterprise ERP. It handles the full workflow from remittance capture to payment posting, integrating directly with your Xero organisation.
Capture and Extract
Upload remittance advices or forward them via email. RemitClear's AI-powered OCR extracts payer details, payment information, and every invoice line item from any document format: PDFs, Word documents, Excel spreadsheets, CSV and TSV exports, scanned documents, and email body text. No templates, no manual data entry.
Match with 99%+ Accuracy
Extracted invoice numbers are matched against your open accounts receivable invoices in Xero. The matching algorithm handles exact matches, partial matches, and prefix variations. Each match receives a weighted confidence score (60% amount accuracy, 40% invoice number quality), so you can review with confidence.
Review Exceptions
Most matches are correct automatically. For the exceptions (an invoice number that doesn't match, a partial payment, or a credit note deduction) RemitClear provides a manual search interface. Find invoices by contact, number, or amount across your entire Xero organisation. Resolve exceptions without leaving the workflow.
Post to Xero in Real Time
Approved payments post directly to Xero as batch payments or individual payments. Payment references are formatted for bank feed matching. The original remittance PDF is optionally attached to each invoice. All data syncs back to Xero in real time. No CSV exports, no re-keying, no delay.
What Cash Application Automation Means for Your Team
Faster Cash Application
Payments are matched and posted to Xero in minutes, not days. Your AR aging reports reflect reality in real time.
Better Cash Flow Visibility
When invoices are allocated promptly, you know exactly what's paid, what's outstanding, and where to focus collection efforts.
Fewer Errors
AI extraction eliminates misread invoice numbers, transposed digits, and missed line items. Duplicate detection prevents double-processing.
Complete Audit Trail
Every remittance is tracked from upload to Xero posting. Original documents are stored and optionally attached to invoices in Xero.
Product Demo
See RemitClear in Action
Remittance document
Remittance_April_2025.pdf
142 KB
Xero invoice matching
Waiting for extraction...
Posted to Xero
Payments recorded successfully
FAQ
Frequently Asked Questions
How is RemitClear different from enterprise cash application tools like HighRadius or Billtrust?
Enterprise cash application platforms are built for SAP, Oracle, and large ERP systems. They require significant implementation effort, lock-in contracts, and don't integrate with Xero. RemitClear is purpose-built for Xero. You connect your organisation, configure invoice prefixes, and start processing remittances in minutes. No IT project, no middleware, no ERP.
How long does it take to get set up?
Most teams are processing their first remittance within 15 minutes of signing up. Setup involves connecting your Xero organisation (OAuth, takes 30 seconds), optionally configuring invoice prefixes, and choosing your default bank account. We walk you through it during your onboarding call.
Will RemitClear work if my clients send remittances in different currencies?
Yes. RemitClear extracts the currency from each remittance and matches against invoices in the corresponding currency in Xero. Multi-currency organisations (common for businesses operating across Australia and the UK) are fully supported.
Does RemitClear attach the remittance PDF to invoices in Xero?
Optionally, yes. You can enable PDF attachment in Settings, and RemitClear will attach the original remittance document to each matched invoice in Xero when payments are posted. This creates a complete audit trail, so your auditors can see exactly which remittance advice was used to allocate each payment.
Is there a free trial or opt-out period?
Every plan includes a 30-day opt-out period. If RemitClear isn't the right fit, let us know within 30 days and you won't be charged. We're confident enough in the product to let you try it risk-free on your own remittances.
Related Solutions
Ready to Automate Your Remittance Processing?
Book a demo and we'll walk you through RemitClear using your own remittances. See the difference in minutes.